Safety FAQs

Updated Dec. 1, 2021

In response to the COVID-19 pandemic, the GCSAA Conference and Trade Show is working with San Diego officials to ensure a safe environment, and we remain vigilant in monitoring federal, state and local conditions, and we will keep you informed about specific measures or mandates that may be required during the GCSAA Conference and Trade Show.

The GCSAA Conference and Trade Show is required to follow any mandates determined by the San Diego Convention Center (SDCC), the city of San Diego, the State of California and the federal government.

The following FAQs will be regularly updated as mandates and requirements may change.

General FAQS

Am I required to be vaccinated or have a negative COVID test to attend the GCSAA Conference and Trade Show?

Currently, local ordinances for events, groups over 1,000 people, attendees, exhibitors, speakers, instructors, staff and all convention center contractors will be required to present either proof of full vaccination or a negative COVID-19 test within 72 hours of arrival to enter the event.

What do I have to provide to prove full vaccination?

Effective Dec. 1, 2021, all attendees age 18 and older must provide I.D. to confirm the individual presenting proof of vaccination or negative test is the attendee entering the facility or venue.

Per CDPH guidance, the following are acceptable as proof of full vaccination:

  • Vaccination card (which includes name of person vaccinated, type of vaccine provided, and date last dose administered); OR
  • Photo of a vaccination card as a separate document; OR
  • Photo of the attendee's vaccine card stored on a phone or electronic device, OR
  • Documentation of vaccination from a healthcare provider; OR
  • Digital record that includes a QR code that when scanned by a SMART Health Card reader displays to the reader client name, date of birth, vaccination dates and vaccine type; OR
  • Documentation of vaccination from other contracted employers who follow these vaccination records guidelines and standards.

Where do I show my vaccination proof?

If the current ordinances requiring proof of vaccination are still in effect, GCSAA will provide more information on this process closer to the event dates.

If I am unvaccinated, will I have to be tested every day to enter the SDCC?

No, you will only have to show evidence of a negative test once during your time at the GCSAA Conference and Trade Show.

If I am unvaccinated, where will I be screened to show my negative test?

If the current ordinances requiring proof of vaccination are still in effect, GCSAA will provide more information on this process closer to the event dates.

Where can I get tested in San Diego?

See this list of San Diego Country testing sites: https://www.sandiegocounty.gov/content/sdc/hhsa/programs/phs/community_epidemiology/dc/2019-nCoV/testing.html/

Am I required to wear a mask?

In California, unvaccinated people are required to wear face masks in all indoor public settings, including the San Diego Convention Center.

Masks are required in all taxis, Ubers and Lyfts, regardless of vaccination status. Hotels, restaurants and other local businesses may have additional restrictions.

Will surfaces and other high-touch items be sanitized on a regular basis?

Yes. The SDCC has enhanced their cleaning, disinfection, and infectious disease prevention protocols and GCSAA is working closely with the convention center to ensure high-touch items are cleaned and sanitized multiple times a day through the duration of the 2022 GCSAA Conference and Trade Show.

Additionally, the SDCC became one of the first convention centers in the United States to achieve the prestigious GBAC STAR™ facility accreditation. Under the guidance of the Global Biorisk Advisory Council (GBAC), the convention center is implementing a program of stringent protocols for cleaning, disinfection and infectious disease prevention.

Will masks and hand sanitizer be available at the SDCC?

Yes, the GCSAA Conference and Trade Show will have an ample supply of masks and hand sanitizer available during the event.

Am I required to social distance during the event?

No. As of June 15, 2021, there are no social/physical distance requirements in the State of California.

Will food and beverage service and receptions be affected?

Food/beverage will be prepared and served according to any COVID guidelines in place at the time of the GCSAA Conference and Trade Show.

The San Diego Convention Center is the first of Centerplate's North American venues to achieve the Rise SAFE hygiene verification label for food and beverage services. Rise SAFE is managed by Centerplate’s parent company, Sodexo, and Bureau Veritas, an independent world leader in testing, inspection, and certification. For more information on Rise SAFE and the safety protocols for food and beverage service, please visit: San Diego Convention Center - San Diego Convention Center (visitsandiego.com)

I am an international attendee. Where can I find U.S. entry requirements if traveling abroad?

Starting Nov. 8, 2021, a new air travel system will take effect allowing entry for fully vaccinated foreign tourists to enter the US.

Vaccinated foreign air travelers will need to show proof of full vaccination as well as a pre-departure negative coronavirus test taken within three days of travel before they can board a plane to the U.S.

Airlines will collect personal information, including a phone number and email, from all U.S.-bound travelers for contact tracing. Airlines are required to keep the information on hand for 30 days so health officials can follow up with travelers who may have been exposed to COVID-19.

Masking will be required during flights, but there will be no quarantine mandate.

For more information and requirements on traveling to the US from other countries, please visit the U.S. Department of State’s website

If I feel ill during the GCSAA Conference and Trade Show, where can I go for assistance?

GCSAA will provide more information on this type of situation closer to the event dates.

If I get ill or am unable to attend at the last minute, will I be able to get a full refund for my registration?

Yes. The GCSAA Conference and Trade Show understands that plans can change during these unpredictable times and has a very reasonable refund policy.

Refund policies on your travel expenses will depend on the individual policies of your housing and airline.

Exhibitor FAQs

Are there any social distancing requirements within my booth?

No. As of June 15, 2021, there are no social/physical distance requirements in the State of California. Show management will provide safety tips and suggested safety protocols before the trade show begins.

Will move-in and move-out of exhibits be staggered?

No, move-in begins at 8 am, Feb. 6, 2022, for all exhibitors. Move-out begins at 1 p.m. Feb. 10, 2022, for all exhibitors.

What is the cancellation deadline to receive a full refund?

Exhibitors will receive the option of a full refund or funds transfer credit to exhibit at the 2023 GCSAA Conference and Trade Show if they must cancel due to COVID.

If an employee/booth staff member cannot attend last minute can their badge be changed out onsite?

Yes, staff badges can be edited, printed, or exchanged onsite at exhibitor registration beginning Monday, Feb. 7, 2022, at the San Diego Convention Center.